In compliance with the EU General Data Protection Regulation (REGULATION (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data), FEDARENE undertakes all the necessary measures to safeguard your privacy and comply with your choices.

The Data we collect and how we use it

There are five specific cases in which we collect personal data:

  1. If you register to our newsletters: we maintain mailing lists to keep interested, eligible individuals informed about important topics, notably our members and subscribers to our newsletters. These lists contain personal information such as names, email addresses, countries, job titles and organisations.
  2. If you have registered to our events FEDARENE: you have therefore registered your name, email address, organisation, job title and country of origin on our Website through our GDPR compliant registration forms. This data will be used for the management of the event. Your affirmative consent will be required to be added to our mailing list in order to inform you about future FEDARENE events and activities that might be of interest to you.
  3. If your organisation is a member of FEDARENE: as such, you will automatically receive access to our intranet and be included in our members database to keep you up-to-date regarding our activities.
  4. FEDARENE may receive information about you from third party sources including contractors and information available online in the public domain.
  5. FEDARENE’s official website uses cookies: unless you expressly state otherwise, you consent to our use of cookies. You can revoke your consent on cookies by following this link. It is also possible to manage cookie preferences via your browser. More information on this are available on our Cookie Policy page.

Who has access to your information?

Our website and intranet are developed and kept up to date by 56k SPRL who has a consultation right. Our data are not shared with 56k SPRL and the company has a confidentiality agreement with Fedarene. 56k SPRL is also responsive of the security of our website and intranet.

Mailing lists are managed confidentially by the FEDARENE Brussels Office. This information is stored in a protected area of our Network Attached Storage. Under no circumstances do we share the stored data with third organisations, except if a competent authority demands it under the law or if we have your permission.

We use the online marketing platform Mailchimp to send our automated email campaigns. Please refer to their Privacy Policy and Terms if you want to find out how they process data as Service Provider.

In the case of its members, FEDARENE has access to usernames and passwords to access its intranet. Intranet access details are stored on WordPress only. We do not divulge any user details registered from the Website. However, we are not the author of this software, and are not responsible for any failures in the software to preserve subscriber anonymity.

How can you control your personal contact details?

In accordance with the article 7 of the GDPR, registering to FEDARENE’s newsletters requires an affirmative consent though an opt-in form accessible here. Subscribers to our e-mail list may terminate their subscriptions via a link at the bottom of each email sent from fedarene@fedarene.org.

If you are a subscriber to our intranet as a FEDARENE member, you can modify your profile by logging with your username and password. You can add, delete or modify information regarding your name, organisation, and contact details. Know that as a FEDARENE member, the information you choose to share with us on your profile will appear publicly on our website under the page “Members” (accessible via https://www.fedarene.org/members). You may update or delete your data and contact details at any time. You just need to login into WordPress and change your profile accordingly.

Security

We are committed to ensuring that your personal information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

General Disclaimer

FEDARENE is not responsible for any use that may be made of the information contained on the profile of its members. Hence, we are not responsible for the actions of third parties, the content of their website, or any products or services they may offer.

Contact us about our private policy

If you have any doubt or question regarding this privacy policy, please email us at: fedarene@fedarene.org.